Introduction

Every day, you juggle dozens of documents: invoices, contracts, estimates, pay slips… What if you could do away with manual filing, lost files and endless searches?

This is exactly whatartificial intelligence (AI) can do today.

Far from being just a fad, it reinvents document management and simplifies the day-to-day life of businesses – large and small.

Document management, a pillar that is often underestimated

Good document management is like the backbone of a company.
When everything is in order, everything runs more smoothly: invoices are processed more quickly, approvals are clearer, and exchanges between departments are more efficient.
But let’s be honest: sorting and filing documents by hand is no longer an option.

With an EDM (Electronic Document Management), you’re already centralising your files.
Add a dose of AI, and you get an intelligent EDM: a system that understands, learns and works for you.

What artificial intelligence is changing in practice

AI doesn’t just help: it transforms your habits.
It becomes a silent assistant, learning from your practices and improving every day.

A – Automatic processing and search

No more tedious manual data entry or duplicate entries:

• AI automatically extracts key data (date, amount, supplier).
• It detects duplicates
• And it lets you find any file in a matter of seconds
  

B – Intelligent reading of content

Thanks to machine learning and natural language processing, AI understands the meaning of documents.
It can tell the difference between an amount inclusive of tax and exclusive of tax, between a customer and a supplier.
And the more documents it processes, the more accurate it becomes.
The result: fewer errors and greater confidence.

C – Process automation

Just imagine: your supplier invoices arrive by email, are filed, archived and processed automatically, and are then ready to be integrated into your accounts.
No manual intervention required.
AI orchestrates everything, from processing to archiving, like a digital conductor.

Before / After AI: the difference at a glance

Aspect	Before AI	With AI
Search for a document	Based on file name	Search by content and context
Data extraction	Manual input	Automatic recognition
Human error	Frequent	Rare or non-existent
Processing time	Long	Divided by 3 to 5
Safety and compliance	Variables	Reinforced and traced

→ In plain English: with AI, you go from sorting to steering

💡 Did you know? According to an IDC study, an employee spends up to 30% of their time searching for or recreating information. An intelligent EDM reduces this figure to less than 10%, according to several document solutions publishers. Source: IDC – “Information Worker Productivity Study”, reprinted by M-Files, 2023.

AI, an ally for document compliance

Electronic invoicing, RGPD, archiving with probative value… the obligations are multiplying.
And the slightest error can be costly.
Good news: AI is watching out for you.

• It detects duplicates
• It ensures that your documents are archived according to the rules.
• It tracks every action to ensure total compliance.

The result: peace of mind for your teams and greater security for your data.

Concrete benefits for your company

The effects of AI are felt quickly, sometimes as early as the first few weeks:

• Save time on data entry and searches.
• Reduced administrativecosts.
• Clearer organisation, with no duplication.
• Secure, compliant data.
• Smooth collaboration between teams.

And above all: you can regain control of your documents effortlessly.

What’s next? Towards predictive document management

AI learns from your habits. Tomorrow, it will know :

• generate customised reports
• predict trends from your data

You don’t react, you anticipate.
Your document management becomes proactive – a real performance driver.

Azopio: when EDM becomes truly intelligent

At Azopio, we’ve made AI the driving force behind our solution.
Our mission: to free you from the administrative burden so that you can concentrate on what’s important.

Azopio automates :

• collection of invoices (email boxes, photos, PDFs),
• their reading and classification,
• automatic synchronisation with your bank accounts and bank reconciliation
• generation of accounting exports or interoperability with accounting software such as Cegid Loop or MyUnisoft

→ Everything is done seamlessly, effortlessly.
Your accounting becomes fluid, your teams breathe easier, your days become lighter.

In a nutshell

Benefits of AI	Impact on document management
Automation	Fewer repetitive tasks
Contextual intelligence	Better understanding of documents
Reliability	Drastic reduction in errors
Speed	Instant processing and search
Integration	Connected feeds with your accounting software

Conclusion

AI isn’t just about modernising document management.
It’s changing the way businesses work.
Fewer constraints, greater clarity, higher performance.

And with tools like Azopio, this transformation is no longer reserved for large organisations.
It’s accessible, practical and ready to improve your day-to-day administration.

Document management is no longer a chore.
It’s a strategic lever – and AI is the driving force behind it.

FAQ – AI and document management

What is intelligent document management?

Intelligent document management combines electronic document management (EDM) with artificial intelligence technologies.
It not only stores and classifies files, but also analyses, recognises and processes them automatically to save time and avoid errors.

How does AI improve document management?

AI automates repetitive tasks: filing, data extraction, sending for validation or archiving.
It understands the content of documents thanks to machine learning, and learns over time.
The result: faster processes, reliable data and better visibility of your information.

What are the advantages of an EDM with AI for a company?

An AI-powered EDM offers :

• Save time searching and entering data,
• a reduction in administrative costs,
• better compliance with regulations,
• and easier collaboration between teams.
  It’s a real boost to day-to-day productivity.

Is artificial intelligence replacing administrative teams?

No, AI does not replace humans: it frees them from time-consuming tasks.
Teams save time so they can concentrate on higher added-value tasks (analysis, monitoring, support).
It’s a collaboration between the human and the machine, not a substitution.

How does Azopio use artificial intelligence to simplify document management?

Azopio integrates AI at the heart of its solution to automate the collection, reading and filing of documents.
Invoices are recognised, sorted and automatically processed.
The aim is to reduce manual data entry, save time and make day-to-day accounting more reliable.