The email collector for invoices is an automated tool that simplifies your email management. It works by browsing a connected e-mail box and automatically downloading invoices from your suppliers.
How does an e-mail collector work?
To get a clear idea of how it works, just follow three simple steps:
- Connecting your email inbox: you connect your email collector to a specific email address (for example, factures@votreentreprise.com). This inbox will be the drop-off point for all your invoices.
- Automatic scanning of your email inbox: the tool analyses the emails that arrive in this inbox. Using artificial intelligence, it is able to sort according to the keywords configured by the user or those configured by default. It will then identify invoices and/or documents including the keywords in PDF format.
- Downloading: once the invoices have been identified, the e-mail collector automatically downloads them and sends them directly to the invoice management tool for further processing.
What are the advantages of an e-mail collector for invoices?
The e-mail collector offers concrete benefits:
- Save time: you no longer need to manually open each e-mail, download the invoice and transfer it to your system. The e-mail collector does all this work for you.
- Reliability: the e-mail collector makes no mistakes. It doesn’t skip steps or send the wrong e-mail or invoice. It guarantees that every invoice is taken into account and processed.
- Accessibility: all your employees have to do is send their invoices to the dedicated e-mail address. This makes the submission process simple and efficient.
- Organisation: the e-mail collector lets you centralise all your invoices in one place.
Why does Azopio use this collection technology?
At Azopio, we’ve integrated this technology into our solutions to enable companies to concentrate on what’s essential: their core business. By using an e-mail collector, we guarantee that all your invoices are processed automatically and reliably. No more forgetting to transfer invoices after the fact! The work is done automatically and progressively, without human intervention.
What’s more, once the invoices have been collected, ourAI data extraction tool takes over. It reads the key information (amount, due date, supplier) and prepares it for your accounts. This saves you not only downloading invoices, but also entering them manually.
